Available Positions

Director of Finance and Administration

Major Duties and Responsibilities

The Director of Finance/Administration shall report to the Executive Director and shall have responsibility for the hiring, retention, supervision, review, and evaluation of staff in the finance and administration departments. S/he will perform the following essential functions:

1. High level review and assessment of:

  • Cash Receipts
  • Cash Disbursements
  • Payroll and related
  • Cash Pro Administration
  • Money Movement
  • Bank statements
  • Investment reconciliation
  • Receivables
  • Financial statements

2. Performs general fiscal oversight and ensures the fiscal integrity of the Foundation and the Endowment Trust including proper recording and reporting of all financial transactions, preparation and analysis of financial statements, and maintenance of bank and investment accounts.

3. Ensures timely preparation and submission of all required Organizational Filings reported to the Board.

4. Oversees and supervises the management of cash-flow, allocations/projections, program expenses including grants, general and administrative expenses, program-related expenses, fundraising and investment accounts.

5. Oversees and coordinates the budgetary function:

  • The timely preparation of the annual budget process culminating with presentation of the proposed operating budget for the next fiscal year.
  • Tracking the annual budget, special project budgets, budget amendments and budget adjustments as needed and per the Foundation budget policy.

6. Oversees, prepares, coordinates, and reviews all audit schedules and reports in connection with the annual independent audit and tax returns. S/he is responsible for the timely completion of the annual audit presented at the December Board meeting and the timely completion and submission of the tax returns.

7. Monitors and communicates with our investment advisors and ensures compliance with the Foundation’s and the Endowment Trust’s investment policies.

8. Reviews all grantee financial reports (including staffing budgets, carryover requests, and audit reports) under the Foundation’s grantee evaluation guidelines in collaboration with the grants department and reports results to the Executive Director.

9. At the direction of the Executive Director, serves as staff liaison to the Audit Committee, Budget & Finance committee, and Investment Committee of the Foundation and to other related groups/organizations including the Endowment Trustees.

10. Other related duties as assigned by the Executive Director

Primary Qualifications

  • A current CPA license valid in the State of Florida
  • Eight years public accounting / non-profit experience
  • With a minimum of 3 years working in the non-profit sector
  • Advanced knowledge in use of Adobe, JotForm, Office software including Word, PowerPoint, Excel and Blackbaud’s financial and constituent databases: FeNxt and ReNxt
  • Ability to prioritize and manage a large and complex workflow with multiple deadlines independently and successfully.
  • Acute attention to detail and mindful commitment to policies, procedures, scheduling and deadlines.
  • Excellent written and verbal communication skills.
  • Highly motivated self-starter with excellent judgement and solid critical thinking and analytical skills.
  • Demonstrated ability to think and plan strategically and creatively.
  • Professional demeanor and team player open to receiving and providing constructive input.
  • Strong organizational, problem solving and trouble shooting skills.

The salary range is $120,000 - $140,000 (depending on experience and qualifications), with health insurance, retirement benefits and paid annual leave.